APHRODITE’S
Event & MEETING PLANNING
 
 
There are four levels of service to meet your needs.  Prices depend on our service.  You can request "mini" consultations for simply helping with the budget, advising on etiquette, or finding a location.  Or you can request that we assist with all of the planning, including overseeing the actual event.   Each event requires different planning; therefore, pricing will be further discussed at the time of our first meeting.
 
Each plan contains an initial consultation.  During this visit, we get to know you and your idea of a perfect event.  With that information, we can completely organize and plan your event by establishing a realistic budget, discussing time lines and event locations that fit into your budget and needs.  Whether you choose to have us involved in the whole process or only have the initial consultation, when you leave you will have
a guideline tailored just for your event.
Weddings, Bar/Bat Mitzvahs & Corporate Events
SILVER
Day of Service
 
Event Coordination is perfect if you have done all the planning and just want a professional coordinator at your event.  We play a vital role as "Director"; respectfully overseeing set up, vendors, answering questions, assisting all guests/participants to ensure all the activities fall into place.
 
  1. Six hours of a professional coordinator present at your event.
  2. Assist with set up and oversee event (ensure vendors are present, set up all equipment, turn on A/C or heater if needed, sound system, A/V, etc...(for weddings, set up aisle runner, ensure Chuppah prepared, unity candle)
  3. Assist with questions, (pin boutonnieres, line up bridal party for wedding) help with seating arrangements, instruct helpers with duties, direct guests/participants, keep vendors in sync with timing of activities and any changes
  4. Oversee activities:
  5. For weddings:  Grand Entrance, Champagne Toast, Dinner, First Dance, Cake Cutting, Bouquet & Garter Toss, Grand Exit and any special requests that you may have
  6. For all other events Private & Corporate:  Discussion of what is required will be decided between Aphrodite's & you.
  7. Includes  2 - 1  hr. meetings; budget/planning and wrap-up
GOLD
 
Includes everything in Silver “Day of Service” plus:
 
Based on your needs and budget, we'll recommend vendors and guide you with information on different locations, contracts, timing of activities as well as offer tips and creative ideas on how to save money.   We'll also create a detailed "schedule of your day", coordinate the event details and conduct rehearsals
(for wedding).  These valuable services ensure that your event goes smoothly.  
 
This package also includes:
 
  1. Customized list of vendors
  2. For a wedding: Rehearsal and Ceremony Planning
  3. For all other events: Meeting and Planning
  4. Wrap Up: Meeting to pull everything together and put your event into perspective (vendors, timing, music, activities, important details, etc...)
  5. Walk through: Meeting at event site(s)
  6. Time Line: Customized schedule of your day
  7. Vendor confirmation
  8. Includes a CD-ROM containing all your event information accumulated: planning process, guests lists, RSVP’s, seating arrangements and more
PLATINUM
 
Includes everything in Silver and Gold packages plus:
 
This deluxe package will definitely put your mind at ease, knowing every angle of your event is covered.
 
This package also includes:
 
  1. 2 additional hours at event
  2. Detailed review of service contracts
  3. Event floor plan and formal table layout
  4. Fine Tuning meeting:  Meeting one week prior, to review the event day in detail
  5. For Wedding:  Your suite room romantically decorated for your special evening including:
  6. champagne
  7. chocolate covered strawberries
  8. bubble bath
  9. candles
  10. soft music
  11. and more...
Birthdays / Anniversaries / Graduation / Showers / Holidays / ETC.
FULL SERVICE-"A La Carte"
or as an entire package
 
Full Service allows us to do the planning, coordination and oversight of specific services that you want us to handle (finding the perfect location, photographer, band, rentals, transportation, etc...).  This service can be added on to any of the above packages or alone.  This service can also be an entire package where Aphrodite's involvement is in every facet of your event-from the initial consultation to when your event is completely finished.  This service is for the busy person or corporation that knows what they want and wants someone else to handle the details and the not so busy person who wants someone else to help them step by step.
These events each require different degrees in time and involvement for us.  At the time of the initial consultation, we will discuss what the event entails and the final pricing.
 Each event is unique, therefore customized proposals are given at the
consultation based on the needs of the event.